As we know, technology growth and demand for Internet services are increasing day by day; so, many businesses lean on online services to cover a wide range of their affairs.
E-mail, storage space, working calendar, etc., are some of the services each business needs.
Many companies are now in competition to offer these services, amongst which we deal with one of the most famous ones every day, and that is Google.
Google offers a wide range of free services to natural and even legal people, but this time Google intends to provide a package of its services for small, midsize and large businesses at a low price and tailored to their needs.
G Suite is the name of Google services which is a whole package of the demanded services for each business and relevant to their expansion (small, midsize and large).
You can find some of the services of Google’s package below:
- Google Drive
- Google Docs, Sheets, Slides, and Forms
- Google Sites
- Google Calendar
- Google Hangouts
- Google Keep
- Google Vault
- G Suite Marketplace
In this article, we’re going to glance at Google Sheets and review some of its features but before that let’s answer this question; why do we use Google Sheet?
There is a lot of software out there designed to provide spreadsheets, but they all must be installed on one system, and we cannot make sure if they are available everywhere on every other device.
Let’s imagine that a company established in Vancouver, has three sales representatives who have been asked to enter their data on a sheet and send it to their head representative. They can easily use Google sheet to create a new sheet and share it among certain individuals, and also, access the data spontaneously once they are registered.
Another interesting point is, this whole process requires no software installation and they can easily access their sheets via any browser on their PC.
You can create and store your own sheet in only four stages:
- Creation or entering data
In this stage, you can create a new sheet or import your stored sheet. You also have the option of storing your sheets on Google Drive and importing them on your other accounts.
- Adding data or content
Once you start adding data to your sheet, all changes will be saved on Drive, and your data would be stored spontaneously and automatically while you are having your coffee so you can forget “ctrl+s“!
Also, you can categorize your data by adding multiple sheets to indicate different subjects and avoid any messes!
- Sharing the sheets
As been said, in the initial description, you are able to share your sheet with certain individuals. For instance, we can mention the roll-calls file of a private company in Vancouver.
Since the company has just been established and does not intend to pay any extra costs, and it uses cheaper tools to call the roll. The CEO has created a sheet and shares it through employees’ emails so the staff can register their presence or absence stats for their CEO. Chatting capability is even available between the CEO and employees to avoid any rows about the delay.
- Printing out
Eventually, you can store your sheet and print it out. You can also download the file in several formats such as xlsx, odt, pdf, csv, tsv and zip and even copy a sheet and send it via email to a certain person.
Spreadsheets are utilized to do financial calculations in companies. There’s an option to use pre-defined functions in order to make the prosecco of calculations easier and more professional. Some functions require personalized implementation based on your needs so that you can use this capability of the system to program your desired function and call it on sheets.
You can select tools from script editor to access Google sheet programming environment then you can begin coding and consequently publish your own function from the publish section.